Sr Payroll Specialist

Global Expert in logistics and freight.

2 week vacation
401k match
Superb Health and Dental insurance.
Leadership opportunities

We are looking for a highly driven Accounting Specialist to support domestic and international accounting operations. The role will be a critical member of the Accounting and Finance team and will support the month-end closing process, assist with audit and tax preparations, and oversee the processing of payroll. This position requires excellent verbal and written communication, solid MS Excel skills, and an individual who is detailed oriented, a self-starter, independent, flexible, and has the ability to multi-task in a fast-paced environment managing competing deadlines.



DUTIES AND RESPONSIBILITIES:

Files, maintains, and distributes accounting documents, records, and reports.
Performs other duties as required to support Accounting and Finance Department.
Analyzing workflow processes Maintain contact with any vendor to investigate discrepancies, resolve issues.
Accounts Receivable:
Responsible for full cycle Accounts Receivable function including managing A/R Inbox, desktop deposits, cash collections, posting of cash and sending invoices and statements.
Reconcile key A/R accounts.
Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
Maintains key metrics related to processing.

Accounts Payable:
Responsible for full Accounts Payable function including managing the A/P Inbox, issuing correct and approved payments in a timely manner.
Ensures that all airline invoices are accurate, verified and processed by the deadline.
Ensures that all non-airline invoices get timely approvals and that GL accounting coding on all invoices is accurate.
Processes and transfers SAP Concur batches into Sage 300, including ensuring correct GL Account coding.
Assists with reconciling vendor statements, including asking vendor for missing invoices.
Review employee expense reports and ensure receipts are attached and approvals received.
Maintains key metrics related to processing.

Payroll:
Review missed punches and employee timekeeping corrections with managers to ensure accuracy and consistency.
Provide assistance with troubleshooting and resolve employee pay discrepancies.
Manage payroll files and other record keeping.
Coordinate with Payroll Processing Company.
Ensure vacation, sick time and holiday requests are processed accurately.
Address meal penalties in timekeeping system.
Ensure accurate calculation of wages, tax withholdings, and company deductions.
Process wage garnishments.
Coordinate processing of bi-weekly payroll.
Send weekly meal premium and overtime reports.
Follow-up with salaried employees on time off requests that have not been submitted.
Stay current on changing payroll laws and assist in implementing any necessary changes.

Requirements
A bachelor’s degree in finance, accounting, or in a relevant technical subject.
5+ years of payroll experience.
3+ years of accounts receivable/accounts payable experience.
Must demonstrate the highest level of ethical behavior and compliance capability while in the workplace and/or performing duties
Ability to read and analyze financial data.
Strong data entry and Excel skills.
Competency in accounting systems, AP workflow solutions, or similar accounting applications.
Ability to supervise remotely and work independently; thrive in fast paced environment, handle multiple tasks, and prioritize responsibilities.
Strong attention to detail and highly organized.
Excellent oral and written communication skills.