Payroll Manager

Wholesale distributor of roofing, insulation, gypsum, siding, and other specialty building products.

Strong benefits, culture, and growth opportunity.

Position Summary:
The primary function of this position is responsibility for the overall operation of the Payroll Department, the successful completion of the weekly and bi-weekly payroll, the timely submission of payroll reports and the timely payment of payroll taxes. Specific duties include resolving payroll issues and problems, supervising the Payroll staff, process payroll, reconciling general ledger accounts, updating payroll tables, preparing and transmitting tax and reports, processing W-2’s, working with auditors and attending workshops and seminars.

Essential Functions:

• Manage weekly disbursement of multi-state and Canada payroll, including garnishments, benefits and taxes consistent with federal, state and local wage and hour laws
• Processing weekly and bi-weekly paychecks and distribution to employees
• Prepare and oversee the preparation of a variety of payroll related documents (e.g. 401K transfers, payroll registers, stop payments, W-2 controls) for the purpose of documenting activities and issues; meeting compliance requirements, and providing audit references
• Print pay advices and checks
• Create Direct Deposit and Positive Pay files
• Create and transmit 401K file
• Create and transmit periodic and quarterly tax file
• Run general ledger interface
• Process vacation accruals
• Prepare and maintain standard and ad hoc reports, queries and conduct appropriate audits to ensure data integrity
• Reconcile quarter and year-end state and federal taxes
• Process and distribute W-2’s and T-4’s
• Determine payroll time lines for the year, set up pay calendars and payroll cycles
• Oversee workload of department for the purpose of maximizing efficiency and meeting operational requirements
• Communicate with a variety of internal and external parties (city/state/federal agencies) for the purpose of ensuring accurate processing of payroll deductions and garnishments
• Work with auditors on payroll related items
• Conduct monthly safety and/or compliance training / meetings, record attendance, ensure employee understanding and monitor conduct

Qualifications:

• Bachelor’s degree in business or accounting or equivalent experience required
• A minimum of five years experience managing a multi-state payroll department
• Working experience of payroll tax at the federal, state and local levels
• Proficient at MS Office Excel
• Ability to maintain confidentiality in all aspects of the job
• Ability to manage multiple tasks with frequent interruptions