Head of Corporate Administration

Coming up on 10 years in successful operation, this energy services company handles upstream operations such as gas field development, midstream to downstream operations as exemplified by power generation, natural gas distribution, LNG exportation and natural gas trading in North America. Beyond the traditional energy services, a strong commitment to not only customer satisfaction but also sustainable and renewable develop for years ahead.

Job Details:

We are looking for a dynamic and experienced Head of Corporate Administration to join our team. This is a unique opportunity to lead and manage a wide range of administrative and organizational services in a fast-paced, international corporate environment. The ideal candidate will be a strategic thinker with a strong background in office management, legal services, human resources, and IT administration. Fluency in Japanese and a deep understanding of immigration policies are a critical element to this role, as you will be working closely with our expatriate team members.

Responsibilities:

• Oversee and manage all aspects of corporate administration, including office management, legal services, human resources, and IT administration.
• Develop and implement administrative strategies and procedures to ensure the smooth running of the office.
• Serve as the main point of contact for expatriate staff, providing support and guidance on immigration matters.
• Work closely with the HR team to develop and implement HR strategies and initiatives that align with the overall business strategy.
• Ensure compliance with all legal and regulatory requirements, and manage relationships with external legal counsel.
• Manage the IT administration team, ensuring the efficient and secure operation of all IT systems and infrastructure.
• Work closely with senior management to develop and implement strategic plans and goals for the organization.
• Manage and oversee the budget for the corporate administration department, ensuring cost-effectiveness and value for money.
• Foster a positive and inclusive work environment, promoting a culture of excellence, collaboration, and continuous improvement.

Qualifications:

• Bachelor's degree in Business Administration, Human Resources, Legal Studies, or related field.
• Minimum of 10 years of experience in corporate administration, with at least 5 years in a leadership role.
• Proven experience as an Office Manager or equivalent role.
• Strong knowledge of legal and regulatory compliance, and experience managing relationships with external legal counsel.
• Experience in human resources management, including talent acquisition, performance management, and employee relations.
• Strong IT skills, with experience in managing IT systems and infrastructure.
• Fluency in Japanese, both written and spoken.
• Strong knowledge of immigration policies and procedures, with experience in supporting expatriate staff.
• Excellent leadership and team management skills, with the ability to inspire and motivate others.
• Strong strategic thinking and problem-solving skills, with the ability to make sound decisions in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders at all levels.