Front Desk Coordinator

We are a large organization with an excellent reputation for providing quality services! Our culture promotes communication, growth, and development. The Front Desk Coordinator will be the gatekeeper for this department. First impressions are incredibly important as they greet visitors and answer incoming calls.

Monday through Friday 8 AM - 5 PM Schedule
Professional Office
Excellent Opportunity with Great People
Jobot Benefits Available (Medical, Dental, Vision)

Job Details:
We are seeking a highly organized, motivated, and dynamic individual to join our team as a Consulting Front Desk Coordinator in the Construction industry. This role is pivotal in maintaining the smooth operation of our office and is often the first point of contact for our clients. The successful candidate will possess a strong work ethic, excellent communication skills, and a passion for providing high-quality client service. This is a full-time position that requires a minimum of 2 years of relevant experience.

Responsibilities:

• Act as the first point of contact for all visitors, clients, vendors, and associates, providing a warm, professional welcome and directing them as necessary.
• Answer all incoming phone calls promptly and professionally, redirecting calls as needed and taking detailed messages when required.
• Draft and manage correspondence including emails, letters, and other documents.
• Maintain a complex file management system, ensuring all documents are accurately filed and easily accessible.
• Uphold the highest level of confidentiality in handling sensitive information and documents.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers and supervisors.
• Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create reports, spreadsheets, presentations, and other documents as required.
• Perform other administrative duties such as data entry, scanning, photocopying, faxing, and mailing.

Qualifications:

• A minimum of 2 years of experience in a similar role, preferably within the construction industry.
• Proven experience with phone etiquette, drafting correspondence, file management, maintaining confidentiality, typing, and using Microsoft Office.
• Exceptional communication skills, both written and verbal, with the ability to interact professionally with all levels of staff, clients, and vendors.
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
• High attention to detail and accuracy.
• Ability to work independently, demonstrating initiative and problem-solving skills.
• High level of discretion and judgement in handling confidential information.
• Proficiency in using office equipment such as printers, scanners, and fax machines.
• A positive, can-do attitude with a commitment to providing excellent client service.