Executive Assistant

Our organization is seeking an experienced and dedicated Permanent Executive Assistant to join our team in the Medical industry. This is an excellent opportunity for a professional, detail-oriented, and highly organized individual who is passionate about healthcare and possesses the ability to multitask in a fast-paced environment. The successful candidate will provide high-level administrative support to our executives, ensuring the smooth running of day-to-day operations. This role is integral to maintaining the efficiency and effectiveness of our executive team and requires a proactive problem-solver with exceptional communication skills.

Medical, Dental and Vision 50% paid for
401K
Hybrid Schedule (2 days in office)
Fun Holiday Activities
PTO Schedule
Paid Holidays
and more!

Job Details:

Our organization is seeking an experienced and dedicated Permanent Executive Assistant to join our team in the Medical industry. This is an excellent opportunity for a professional, detail-oriented, and highly organized individual who is passionate about healthcare and possesses the ability to multitask in a fast-paced environment. The successful candidate will provide high-level administrative support to our executives, ensuring the smooth running of day-to-day operations. This role is integral to maintaining the efficiency and effectiveness of our executive team and requires a proactive problem-solver with exceptional communication skills.

Responsibilities:

1. Provide comprehensive support to executives, including managing an extremely active calendar of appointments, composing and preparing correspondence, and arranging complex and detailed travel plans, itineraries, and agendas.

2. Plan, coordinate, and ensure the executive's schedule is followed and respected. Provide a "gatekeeper" and "gateway" role for direct access to the executive's time and office.

3. Organize and attend board meetings and legislation meetings, including coordinating logistics, preparing materials, and taking minutes.

4. Research, prioritize, and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determine the appropriate course of action, referral, or response.

5. Work closely with the executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

6. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.

Qualifications:

1. A minimum of 2 years of experience as an Executive Assistant or in a similar role is required.

2. Proven experience in calendar management, board and legislation meetings, and travel arrangements.

3. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

4. Excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.

5. Expert level written and verbal communication skills.

6. Demonstrated proactive approaches to problem-solving with strong decision-making capability.

7. Highly resourceful team-player, with the ability to also be extremely effective independently.

8. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

9. Proficient in MS Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

10. Bachelor's degree or equivalent experience in Business Administration or related field is preferred.

If you are a dedicated, organized, and proactive professional with a strong desire to contribute to the healthcare industry, we want to hear from you. Apply today to become a key player in our executive team and help us continue to make a difference in the medical industry.