Executive Assistant

Professional Investment Services Firm

Excellent work environment
Great Health Care Package
Dental Insurance
Vision Plan
Investment opportunities!

Job Details:

We are seeking a dynamic and experienced Permanent Executive Assistant to join our team. This role is integral to the smooth and efficient functioning of our organization, providing comprehensive administrative support to our executives and senior management team. The ideal candidate will have a knack for problem-solving, a keen eye for detail, and the ability to juggle multiple tasks simultaneously. If you have a passion for the legal industry, are adept at managing projects, and possess a stellar record in administrative support, we look forward to hearing from you.

Responsibilities:

• Provide high-level administrative support to executives, including scheduling meetings, arranging travel, and managing calendars.
• Coordinate and manage office operations and procedures to ensure organizational effectiveness and efficiency.
• Maintain and manage client relations, ensuring high levels of customer service at all times.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Conduct research, compile data, and prepare reports for consideration and presentation by executives and committees.
• Coordinate project management activities, resources, equipment, and information.
• Liaise with internal staff at all levels and interact with external clients and vendors.
• Organize and manage events, including logistics, vendor coordination, and post-event evaluation.
• Maintain confidential information in a professional and trustworthy manner.
• Perform data entry and manage document control processes.
• Handle email management and other forms of communication on behalf of executives.
• Utilize excellent decision-making skills to resolve issues in a timely and professional manner.

Qualifications:

• Minimum of 8 years of experience as an Executive Assistant or in a similar role, preferably within the Legal industry.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• At least 5 years experience in client relations and vendor management experience
• Strong knowledge of office management systems and procedures.
• Exceptional communication and interpersonal skills.
• Excellent organizational and time management skills with the ability to multitask and prioritize tasks.
• Strong problem-solving skills with a creative approach.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proven experience in meeting coordination, event planning, and project management.
• Familiarity with office equipment operations and vendor management.
• Outstanding attention to detail and report preparation skills.
• Proven ability to manage client relations and deliver high levels of customer service.
• Demonstrated skills in decision-making, record-keeping, and email management.
• Exceptional presentation skills and the ability to work well under pressure.

Join our team and enjoy the challenge and excitement of working in a fast-paced, professional environment where you will have the opportunity to make a real difference. This is an excellent opportunity for an experienced Executive Assistant to take their career to the next level.