Executive Assistant

Leading Construction/Manufacturing company seeking dynamic Executive Assistant to immediately join their team!

Job Details:

Our company is seeking an experienced and proactive Permanent Executive Assistant to support our executive team. This is a dynamic role that requires a high level of professionalism, discretion, and the ability to multitask. The ideal candidate will have a strong background in office management, executive support, and project management. This position requires a high level of confidentiality and discretion, excellent customer service skills, and a strong attention to detail. If you are a problem solver who thrives in a fast-paced environment, we would love to hear from you.

Responsibilities:

1. Provide comprehensive support to the executive team, including scheduling meetings, coordinating travel, and managing all essential tasks.
2. Maintain executive calendars and coordinate scheduling.
3. Assist in preparing and editing company communications, presentations, and reports.
4. Manage projects and follow-up with team members where required.
5. Maintain an organized filing system of paper and electronic documents.
6. Uphold a strict level of confidentiality and discretion at all times.
7. Develop and sustain a level of professionalism among staff and clientele.
8. Liaise with internal departments and communicate with stakeholders.
9. Conduct research on various topics as directed by executives.
10. Manage customer inquiries and resolve any issues promptly.

Qualifications:

1. A minimum of 5+ years of experience as an Executive Assistant or similar role.
2. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
3. Excellent organizational and project management skills.
4. Exceptional customer service skills and professional demeanor.
5. Proven ability to handle confidential information with discretion.
6. Highly proficient in managing executive schedules and coordinating meetings.
7. Experience in report preparation and data presentation.
8. Strong problem-solving skills with the ability to think quickly and adapt to changing situations.
9. Excellent attention to detail and the ability to prioritize and complete tasks with a high level of efficiency.
10. Outstanding research skills and the ability to compile and analyze data effectively.
11. Excellent verbal and written communication skills.
12. A proactive approach to problem-solving with strong decision-making skills.
13. Ability to work independently and as part of a team.

This is an exciting opportunity for a dedicated professional to join our dynamic team. If you have the required experience and skills, we look forward to receiving your application.