Executive Assistant / Administrative Assistant - Temp/Contract

We are a community health system with a mission to improve the health and wellness of the communities we serve.

Please reach out to me directly to discuss details:
E: Isaac.Levet@Jobot.com

The Administrative Assistant provides comprehensive administrative and organizational support to the leadership and management staff. By facilitating streamlined administrative processes, the Administrative Assistant plays a crucial role in upholding the effectiveness and operational excellence of our health center services. This is a full-time, temporary role expected to last about 6 months. This position is onsite in Escondido, not remote.

Responsibilities

• Greet and direct patients, visitors and staff
• Answer all incoming calls promptly and professionally
• Open, date stamp and distribute incoming mail including preparing and adding postage to all outgoing mail
• Update office forms as needed
• Schedule catering for meetings as requested.
• Submit corporate credit card receipts or Invoices using a finance software system
• Monitor and submit credit card purchases using finance software
• Maintain office equipment and place service calls as needed
• Report computer, phone problems, and facility issues via the ticketing system as needed
• Keep track of office supplies on hand and order as needed
• Receive and process subpoenas and other requests for records
• Schedule and maintain conference room reservations
• Provide administrative assistance to Leadership, other support staff, and the Board of Directors as requested
• Coordinate and schedule travel arrangements for Leadership and Managerial staff as needed
• Organize, arrange, and clean up meetings, training and events
• Assist Leadership in the organization of monthly Board of Directors meetings, Board of Directors Retreat, and Board of Directors Trainings
• Other related duties as assigned

Qualifications

Education/Experience

• High school/GED required
• Minimum two years of office experience required.
• Previous experience as an Executive Assistant or Administrative Assistant, supporting executive leadership preferred
• Previous experience in a healthcare setting, preferred.

Additional Qualifications (Knowledge, Skills and Abilities)

• Excellent verbal and written communication skills, including superior composition, typing, and proofreading skills
• Proficient in MS Office (Word, Excel, PowerPoint)
• Excellent organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment
• High degree of discretion and confidentiality, understanding the sensitive nature of information handled
• Ability to interpret a variety of instructions in written, oral, diagram, or schedule form
• Ability to work as part of a team as well as independently
• Ability to work with highly confidential information in a professional and ethical manner