Administrative and Preconstruction Assistant

We are a construction company providing exceptional general contracting, construction management and design build services for high-use commercial projects.

We are currently seeking a highly motivated, organized, and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing comprehensive administrative support, ensuring the smooth operation of our office. This role involves a high level of interaction with clients, vendors, and our internal teams. The ideal candidate will have a minimum of 2 years of experience in a similar role within the construction industry.

Benefits:

• Competitive salary + growth opportunities
• Generous PTO and paid holidays
• Health benefits and retirement savings plan

Responsibilities:

• Act as the first point of contact, answering phones and emails in a professional and timely manner.
• Develop and maintain strong client relationships, providing excellent customer service to ensure client satisfaction.
• Manage relationships with vendors, coordinating services as needed.
• Assist in the administrative workflow to ensure efficiency and productivity within the office.
• Coordinate scheduling and calendar management, organizing meetings, and preparing agendas.
• Edit and proofread documents, ensuring accuracy and consistency.
• Assist in the preparation of bids, compiling necessary documents and information.
• Manage construction licensing, ensuring all licenses are current and compliant.
• Perform other administrative tasks as required, such as filing, data entry, and document management.

Qualifications:

• Minimum of 2 years of experience in an administrative role within the construction industry.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Excellent written and verbal communication skills.
• Strong customer service skills with the ability to build and maintain relationships.
• Detail-oriented with strong organizational skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Experience with scheduling, calendar management, and preparing meeting agendas.
• Knowledge of construction licensing and bid preparation.
• Proven ability to work both independently and as part of a team.
• High school diploma or equivalent required, bachelor’s degree preferred.