Administrative Assistant

For over a century, a prominent construction entity has been at the forefront of the industry, rendering its expertise to various public and private sectors across 38 states. Specializing in an array of services including Deep Foundations, Bridge and Railroad Construction, Concrete Structures, and more, this company remains a cornerstone in the field. With roots tracing back to 1920, it stands as a testament to four generations of familial dedication, evolving from humble beginnings into an established corporation by 1950.

We are seeking a dynamic and experienced Administrative Assistant to join our thriving Engineering team. This is a permanent position, offering a unique opportunity to support our engineers in their mission to create innovative solutions for a sustainable future. The ideal candidate will have a solid background in administrative roles, preferably within the construction or engineering industries. You will be a vital part of our team, ensuring smooth operations in a fast-paced, exciting environment.

• Amazing Benefits
• Family Owned - Great Company Culture
• 401K
• $$$

As our Administrative Assistant, your primary responsibilities will include:

1. Providing comprehensive administrative support to our engineering team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
2. Developing, implementing, and maintaining efficient office systems and procedures to support the team.
3. Assisting in the preparation of engineering documents, reports, and presentations using MS Office Word and Excel.
4. Serving as a key point of contact for internal and external stakeholders, demonstrating excellent communication skills to facilitate effective and efficient interactions.
5. Managing construction project administration, including tracking project progress, maintaining project files, and coordinating project-related correspondence.
6. Participating in project meetings, taking minutes, and ensuring follow-up on action items.
7. Maintaining a high level of organization and attention to detail in all aspects of your work, ensuring accuracy and timeliness in all tasks.

Qualifications:

The successful candidate for this role will have:

1. A minimum of 2 years of experience in an administrative assistant role, preferably within the construction or engineering industries.
2. Proficiency in Microsoft Office Suite, particularly MS Office Word and Excel.
3. Experience in construction project administration, with a strong understanding of project management principles.
4. Exceptional organizational skills, with a proven ability to manage multiple tasks, set priorities, and meet deadlines in a fast-paced environment.
5. Excellent communication skills, with the ability to effectively interact with all levels of an organization.
6. A detail-oriented mindset, with a keen eye for accuracy in all tasks.
7. Strong problem-solving skills, with a proactive approach to identifying and resolving issues.
8. A high level of discretion and confidentiality, with the ability to handle sensitive information with integrity.

If you are a driven professional with a passion for supporting a dynamic team in the engineering industry, we would love to hear from you. Apply today and take the next step in your career with us!