Administrative Assistant

Our client is a very well-established mid-sized technology firm and they were actually responsible for creating the first centralized digital media network. For over 25 years they have been growing their client base to more than two thousand organizations including financial institutions, colleges and universities, Fortune 500 enterprises and numerous retail and media companies.

Their team consists of many talented yet very down to earth people who pride themselves on providing and excellent experience to their clients and therefore they do everything in their power to keep them happy at work and because of this, they have a tremendously stable and fun working environment.

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Currently they are looking to add an Administrative Assistant who can work out of their office in Clarence, NY.

Responsibilities:

• Handle incoming calls professionally, directing inquiries to the appropriate personnel and providing assistance or information as needed.
• Organize and maintain physical and digital filing systems, including documents, records, and correspondence. Retrieve and distribute files as required.
• Provide administrative support as needed, including drafting correspondence, preparing reports, photocopying, scanning, and other clerical tasks.
• Assist in coordinating meetings, including preparing agendas, distributing materials, and taking minutes as required.
• Undertake ad-hoc tasks and projects as assigned by the Director of Administration, demonstrating flexibility and adaptability in a fast-paced environment.

Requirements:

• Proven experience as an Administrative Assistant or similar role
• Proficiency in MS Office suite (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and time management skills, with the ability to prioritize tasks
• Strong attention to detail and accuracy in data entry and documentation.
• Exceptional communication skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Resourcefulness and the ability to solve problems independently.
• Positive attitude, strong work ethic, and willingness to collaborate with team members.