Administrative Assistant (Projects)

Creative Design Firm seeking a self-driven Administrative Assistant to immediately join their team.

Job Details:
We are seeking a dynamic and detail-oriented Contract Administrative Assistant for our Projects team in the Engineering industry. This is a fantastic opportunity for an experienced professional to support our team with their administrative needs and contribute to the smooth operation of our projects. You will be working in a fast-paced environment where your skills in organization, time management, and customer service will be highly valued. This role requires a dedicated individual who can meet deadlines, manage multiple tasks, and maintain a high level of professionalism and confidentiality.

Responsibilities:

• Provide comprehensive administrative support to the Projects team, including but not limited to, managing calendars, scheduling appointments, preparing documents, and organizing meetings.
• Assist in the preparation and editing of project-related reports and presentations using Microsoft Office Suite (Word, Excel, PowerPoint).
• Coordinate and communicate with internal and external stakeholders to ensure smooth project execution.
• Maintain and update project files, databases, and records with a high level of accuracy.
• Monitor project timelines and milestones, ensuring deadlines are met.
• Handle customer inquiries and complaints professionally and promptly, providing excellent customer service at all times.
• Contribute to the team effort by accomplishing related tasks as needed.

Qualifications:

• Bachelor's degree in Business Administration, Engineering, or a related field.
• 2-3+ years of experience in an administrative assistant role, preferably in the Engineering industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills with a proven ability to meet deadlines.
• Excellent customer service skills with an ability to handle queries and complaints effectively.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Experience in Calendar Management.
• Ability to work independently and as part of a team.
• Must be able to maintain confidentiality and handle sensitive information with discretion.

Join our team and contribute to the success of our projects by ensuring administrative tasks are handled efficiently and effectively. If you are a proactive and dedicated professional with a knack for organization and detail, we would love to hear from you. Apply today and take the next step in your career with us!