Accounts Payable Specialist

We are seeking a highly skilled and experienced Accounts Payable Specialist to join our dynamic finance team. The ideal candidate should possess a minimum of 3 years of relevant experience in accounts payable roles, with a strong focus on utilizing technology to streamline processes. As an Accounts Payable Specialist, you will play a pivotal role in managing the company's financial transactions, ensuring accuracy, compliance, and efficiency in accounts payable operations across multiple locations.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Tuition reimbursement
• Vision insurance

Essential Duties and Responsibilities:

Under direct supervision, this position provides support to the accounting department in performing accounts payable functions. Duties must be performed accurately and efficiently. The primary goal of this role is to control and monitor our organization’s expenses by processing payments, verifying invoices, and performing account reconciliations. To ensure success, this position should exhibit a keen attention to detail, problem-solving skills, sound knowledge of best practices in accounting, and experience in a similar role in optimizing expense control processes.

• Verifying transactions, preparing disbursements, allocating, posting, and reconciling accounts
• Collaborating with the accounting and internal departments to gather, analyze, obtain proper approvals, and interpret relevant financial data
• Performs data entry of vendor invoice activities
• Responsible for maintaining the filing system for all accounts payable related documents
• Ensure accurate and timely monthly, quarterly, and year-end activities in the AP environment
• Investigate discrepancies that vendors or purchasing agents have with obtaining payment for bills
• Update and maintain new vendors in the accounting system, including changes, while maintaining the integrity of the system of information
• Charging expenses to appropriate accounts and cost centers.
• Verifying vendor accounts, paying vendors, and resolving purchase orders, invoices, or payment discrepancies
• Responds to vendor and employee inquiries regarding invoices, expenses, and check requests
• Keeping up to date with regulatory requirements and best practices in accounting
• Manage workload responsibilities to meet deadlines and complete assigned tasks
• Maintain electronic and physical filing systems, make recommendations to foster organization and efficient workflow
• Assist in completing payment check/ACH runs on schedule and ad-hoc runs as directed by the Accounting Manager
• Manage and maintain vendor records, including W-9 requirements and 1099 filing
• Ensure compliance and applicable accounting standards are adhered
• QuickBooks and Excel experience